FugroEurope
  • Kuala Lumpur, MYS
  • Full Time

Basic Function

 Operations Secretary provides support to the Operations Management.

 

 PRIMARY DUTIES AND RESPONSIBILITIES

OPERATIONS 

 

a) Operations Department administrator for Company's training and competency system (e.g.: SkillsXP database or similar).

b) Checking regional Field Staff monthly Work Reports for veracity; with respect to grading, probationary status and allowances.

c) Updating of monthly personnel utilisation data.

d) Administration of 3rd party contractors; contract preparation, validity, invoices and expenses.

e) Act as liaison between the Accounts and Operations Departments.

f) Act as liaison between the HR and Operations Department.

g) Update of leave periods for of office and field based personnel within the Operations Department.

h) Issuing of offshore manuals and ISOS cards to field staff and tracking thereof.

i) Secretarial assistance to the Operations Management.

j) Distribution of mail and faxes for office and field personnel.

k) General filing.

l) Drafting of Memo and distribution to office and field personnel as required.

m) Reception relief duties as required.

n) Relieve Executive Secretary as required.

o) Any other duties requested by the Operations Management.

 

MARKETING

 

 

 a) Assist in promoting and marketing Fugro services

 

 

FINANCIAL

 

 a) Assist in protecting Fugro assets and financial position.

 

PERSONNEL 

a) Supervises personnel under their control in accordance with Fugro HR Policies.

 

SPECIFIC ADDITIONAL DUTIES

a) Actively participate in adherence to and promote the implementation and continual improvement of the company Management System on Quality, Health, Safety and Environmental related issues and focussing on reviewing and improvement to System Procedures and Work Practices.

b) Comply with statutory and regulatory requirements.

c) Abide by both client and company rules as described in the QA and HSE Management System.

d) Perform project risk analysis if and when identified.

e) Ensure corrective and or preventive action is taken on reported accident/ incidents.

  

EDUCATION / EXPERIENCE REQUIREMENTS

 a) A Diploma or equivalent.

b) Minimum 3 years of relevant experience, preferably in similar industry.

c) Experienced in Microsoft Office and use of databases.

d) English verbal and written communication skills.

FugroEurope
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