FugroEurope
  • Perth, WA, AUS
  • Full Time

Fugro are the world's leading, independent provider of geoscience and asset integrity solutions for large constructions, infrastructure and natural resources. We provide the technical data and information required to design, construct and maintain your structures and infrastructure in a safe, reliable and efficient manner.

We are currently seeking an experienced Operations Administrator to join our Perth based team.

 

Reporting to the Engineering Manager your responsibilities will include:

  • Assist Operations Manager and Project Managers to coordinate assigning of operational staff to projects;
  • Assist Operations Manager to coordinate sourcing intercompany or third-party personnel for local projects, and to coordinate temporary secondments of local staff to intercompany projects;
  • Assist Operations Manager and Project Managers with arranging vaccinations, visas and other travel documentation for projects;
  • Assist Project Managers with project performance tracking in accordance with company and client requirements;
  • Assist Project Managers with preparation of project deliverables including procedures and reports - document formatting in accordance with house style; collation of hard copy documents, compliance with internal and external document control processes;
  • Liaise with field staff and training bodies to arrange mandatory, project-specific and/or vocational training for field staff as required;
  • Coordination with trainers to deliver internal and external training to operational staff;
  • Maintain training records and certificates for operational staff, including operation of certificate tracking software;
  • Coordinate with operational staff to update and maintain individual resumes;
  • Provide general administration support to the Operations Manager, Project Managers and Service Line Managers as required, including correspondence, data entry, filing, recording minutes of meetings arranging project gifts etc;
  • Backup to Reception answering calls, greeting visitors, dealing with mail and couriers;
  • Assist Office Manager when required, including catering for office functions;
  • Ensure all work activities undertaken are carried out in accordance with QHSSE and all other company policies and standards;
  • Report all hazard observations, incidents and near misses as required by company procedures.

 

Your success in securing this role will require:

  • Relevant work experience of at least 4 years
  • Relevant Industry experience desirable
  • Strong Microsoft Office365 and Adobe Acrobat abilities
  • Experience with MS Project would be an advantage
  • Self-starter, proven ability to work unsupervised
  • Able to work within and support a team
FugroEurope
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